The AHSRA Follows the NHSRA Rulebook. It is the responsibility of the members to read the rulebook and know the rules.
Members must also adhere to the NHSRA Patch Policy.
View the AHSRA Policies and Procedures Manual here – click on the arrow at the right to expand each section – or download it here.
1.1. Code of Conduct
1.2. Conflict of Interest
1.3. Social Media Policy
1.4. Insurance Requirements
1.5. Bullying & Harassment
1.7. Signature Policy
1.8. Records Retention
1.9. Use of Logo
1.9.1 Fair Use
1.9.2. Use by Members & Non-Members
1.9.3 Permission and Approval
The Alberta High School Rodeo Association (AHSRA) shall have the authority to require duly elected members of the board of directors to sign an oath of confidentiality that applies to confidential, legal, financial, proprietary and intellectual information of the association as a requirement to serve on the board.
Goal: To establish a set of principles and practices for the AHSRA Board of Directors that will set parameters and provide guidance and direction for board conduct and decision-making.
Members of the Board of Directors of the AHSRA are committed to observing and promoting the highest standards of ethical conduct in the performance of their responsibilities on the board of the AHSRA. Board members pledge to accept this code as minimum guideline for ethical conduct and shall:
As a board member or contract worker I will:
As a member of the Board of Directors, I will not:
Members of the Board of Directors are prohibited from activities that might present conflicts of interest.
The association shall have the authority to require signature agreements to Social Media Policies for the student and adult members as a requirement of member. The purpose of said policies is to protect the membership, association and its official representatives from inaccurate, detrimental, threatening, harassing and derogatory information, as well as from creating unauthorized websites and social media accounts utilizing the association name whether directly or indirectly.
Inappropriate posts on social media that are detrimental to the NHSRA and/or AHSRA will not be tolerated and will be considered an infraction of the conduct rule and will be dealt with accordingly.
Reasonable and adequate coverage will be maintained to protect the Association’s interests as
well as the Board of Directors and the Association’s employees/contractors.
Bullying and harassment by conduct or speech of any official, director, committee member, volunteer or contestant while in the area or on the grounds of a sanctioned event will not be tolerated and will be considered an infraction of the conduct rule and will be dealt with according to the NHSRA Rulebook.
Harassment of directors, contractors and paid personnel away from rodeos, will also be addressed according to the Bullying and Harassment rules as per the NHSRA Rulebook .
A relevant invoice must accompany each cheque for the cheque signers to review. Two signatures are required for the following:
Signing authority will be given to the Board Chair and National Director and three (3) other members of the board.
The physical and electronic records of the Association will be retained for a minimum of one (1) year. (report cards, principal forms, etc.)
All financial documents will be retained for a period of seven (7) years.The records will be maintained by the Bookkeeper or Provincial Secretary.
The name and logo are valuable properties of the Alberta High School Rodeo Association (AHSRA).
Pay cheques or direct deposits will be provided to each employee or contractor by the Board Chair. Monthly payroll expenses shall be verified by the Board Chair against payroll reports and direct deposit reports and reconciled with financial account reports.
This policy is intended to ensure fair and reasonable practices, and to ensure that Board members are properly reimbursed for expenses incurred on Association business. Note: The AHSRA does not hold any association credit cards.
Expenditures including office supplies will be paid personally; expenses will be submitted for approval on an expense report for reimbursement.
Authorized personal credit card expenditures to be reimbursed may be but not limited to:
Board approval by a motion is required for National directors or board members to claim expenses for spouses to attend the national meeting.
Receipts must be compiled and submitted with an expense report. Unapproved expenses will not be reimbursed for personal or non-business expenditures of any kind or expenditures which have not been properly authorized.
Meals, entertainment, gifts or other expenditures that will not be reimbursed include: expenditures which are prohibited by the association budget and or policies, federal, provincial or local laws or regulations, grant conditions or policies of the entities from which the association receives funds.
Expenses may be claimed for the following AHSRA activities:
The Association will not reimburse an employee or director for separate travel costs associated with his/her spouse or partner. However, the cost of a shared hotel room need not be allocated between an employee or director and his/her spouse or partner for purposes of this Policy.
Leases and other contractual agreements are negotiated and signed by the Board Chair and National Director. The Board Chair and National Director are authorized to develop and enter contractual agreements with vendors, bankers, and third parties for the purpose of ensuring the Association’s general operations.
The Board Chair shall maintain and oversee all banking and investment accounts and ensure the Association’s day-to-day financial operations follow proper accounting procedures.
Investments shall be reported with the monthly financial statements. The Board Chair and Provincial Secretary, with oversight of the Board of Directors, shall review and determine the general investment strategy for all funds.
The philosophy of the Association’s short-term investments is safety of principal and liquidity.
All new and renewing members must follow the process as outlined on the AHSRA website: http://albertahsrodeo.com/membership.aspx
High School (Grade 9-12)
Junior High (Grade 5-8)
Adult Memberships may be purchased for $2.00.
Memberships that are purchased before August 1st, but do not have the required paperwork uploaded to the member’s MMS profile will be assessed an additional $50 late fee. This will be communicated to the member in an email from the Provincial Secretary.
The AHSRA will allow membership refunds if the member meets one of the following criteria:
The member must request a refund for it to be issued. Refunds are to be requested within three (3) months from the date of purchase.
After a rodeo has been entered, the member is considered an association member and must complete all requirements to be a member in good standing for that year if they wish to compete at a later date within the designated rodeo year (fall to spring).
All deadlines are definite, and it is the responsibility of the member to meet them as such. This includes:
Further actions will be taken if deadlines are not met as required. There will be no exceptions granted.
Any member who does not meet the following deadlines will not be eligible to receive their raffle scholarship for that year, with the ability to appeal:
Back numbers must be worn at all times including when at a rodeo, or in the community where the rodeo is being held.
All fines collected will be deposited into the district/division season leader prize fundraising account to be used by the district.
If a contestant is entered in a rodeo and a mandatory meeting is being held at that rodeo the contestant must attend. Exceptions to this will be a medical out of the rodeo. Should the contestant not be in attendance when roll call is done the contestant will be fined $50.00.
Contestants in barrel racing, pole bending and goat tying will have duties. Duties can be assigned in various ways, it doesn’t have to always be the top and bottom in the event. Districts can come up with ways to assign duties. Essentially it is the event director’s responsibility.
Contestants who miss duties or are late for duties shall be assessed a $50 fine, which is payable to their district prize committee. For Barrel Racing and Pole Bending, the contestant must show up no later than the halfway mark of the event to not be considered late.
If an entry confirmation is proven to be altered and cannot be verified by the district secretary or IT backup records, the contestant is immediately disqualified for the remainder of the season, deemed a member not in good standing, and will not be allowed to compete at the finals.
The following forms are required by all contestants.
See the NHSRA Rulebook for specific information about homeschool students.
Any contestant turning out of any event must contact the AHSRA Data Secretary who handles Turn Outs for all Districts – Email to email@example.com
There are programs offered by the NHSRA that are optional to participate in. Applications are available on the national website www.nhsra.com
Contestants will qualify for the Provincial finals as follows:
*There may be more than the maximum number of contestants if there are ties in the bottom position from each district.
80 Points for Season leaders down by 5’s:
The finals will have 3 go rounds. Each round will award 30 points down by 3’s:
Average points are awarded on times/scores added together over the three rounds. 40 points down by 4’s:
All Provincial Champions are declared on total points as follows:
The following Provincial Champion awards shall be presented at the conclusion of the finals:
The following Finals Awards shall be presented at the conclusion of the finals:
This following order of go applies to all events except for cutting and cow horse. Cutting and cow horse are drawn each day in the pen by the judges:
EXAMPLE: Random district order for this event is 3,2,1. Points per districts are as follows:
Order of go for the first performance would be as follows:
The following procedures will be used in the order listed to determine the contestant who is to receive the award:
If the tie is for Provincial High Point Award, the awards will be duplicated by the Provincial Board.
Each district (Junior High and High School) will be allocated $2,000 per year to put on clinics for members (Total $12,000 per year for the province).
Safety & Animal welfare rules apply to all sanctioned AHSRA events.
Each Sanctioned rodeo and finals must have the following as a minimum:
If at any AHSRA event a contestant (or families associated with contestants) should not comply with:
The AHSRA will be made aware of these infractions or situations and the contestant not complying with the committee directions or requests will be fined $50.00 payable to the committee plus any damages that have to be repaired.
Rodeo Personnel/committees/ cannot just cancel one event due to ground conditions. The entire rodeo must be cancelled. A contestant always has the option to turn out of the rodeo if they have safety concerns. It is the responsibility of the committee to supply the safest ground conditions possible for all the events.
The Arena Director & District Executive will decide whether to continue the rodeo due to inclement weather or arena conditions. Postponements will be decided by the District Executive board members at the specific rodeo together with the committee.
Each District is responsible for making their own decisions regarding season leader awards. Each district/division is responsible for the funding for all season leader awards given at the district level.
Each Junior District may award two (2) $250.00 Grade 5 incentive scholarships: one boy and one girl per district. The AHSRA will cover the cost of these awards through gaming funds.
This scholarship is awarded to one Grade 5 girl and boy in each Junior Division who meet the following criteria:
Scholarship certificates can be redeemed through the AHSRA office. Email a copy of a receipt for proof of clinic participation. Scholarships must be claimed within 18 months of being awarded.
Each District Secretaries must submit the list of their Grade 5 scholarship recipients to the AHSRA provincial secretary for tracking and reimbursement.
Members may only apply for the Raffle Ticket Scholarship in their grade 12 year. Each applicant must be a member in good standing in their Grade 12 year.
It is the responsibility of the Board of Directors to review operations and activities of AHSRA. The Provincial Secretary, with oversight by the Board of directors, is responsible for the day-to-day operations of the association funds, ensuring the accuracy of the accounting records, internal controls, financial objectives and policies, financial statement preparation, and bank reconciliation review and approval.
All duties and responsibilities of the National Director are outlined in the NHSRA Rulebook. Specific responsibilities include:
Responsibilities and Requirements of National Director:
The National Director must:
This is a 3-year position.
This is a 3-year contract position.
This is a 3-year contract position.
This is a 3-year contract position.
This is a two-year elected position.
This is a two-year elected position – as per AHSRA bylaws.
This is 2-year elected position as per bylaws
Each district JR and HS will have their own education coordinator and should be chosen prior to the first rodeo or at the first rodeo.
Consequences for late report cards:
Records are to be kept for the current rodeo season only, and then can be destroyed.
Each Junior High and High School district will have a raffle ticket coordinator and should be chosen prior to the first rodeo or at the first rodeo. In this role, you will work closely with the Raffle / Scholarship Coordinator. Duties include:
The primary responsibility of Event Directors is to ensure that rodeos are conducted in accordance with the NHSRA Rulebook to the best interest of the contestants. Event Directors are responsible for carrying out the duties stated herein:
Specific event responsibilities are as follows:
View or download the AHSRA Bylaws document.
Let us know if you have any questions or concerns, or if you’re interested in sponsoring our provincial Junior High or High School finals.
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Thank you to Codi Wilson, our PR Officer for coordinating our social media content with our members and partners.